Company accounts & access
One universal company account across Operations and Workforce. PIN/password access, five role types, per-user feature restrictions, site permissions and active/disabled status.
FLOW 1CORE PLATFORM · 2026ONE PLATFORM. COMPLETE BUSINESS CONTROL.
FieldFlow
Your business.
Your people.
Your operations.
One connected workspace for field operations, workforce, stock, fleet and financial administration.
One full-featured Core.Included in every subscription tier.
01 / THE OPERATION
From first enquiry
to finished work.
Keep customer details, estimates, crews and job records connected through the day-to-day service workflow.
CustomerCRM & site details
›QuotationMaterials & labour
›Job cardCrew & work record
›InvoiceActuals & sign-off
Dashboard & daily navigation
Responsive desktop/mobile interface, central module navigation, light/dark/high-contrast themes, operational summaries, record statuses and workflow shortcuts.
Client & customer records
Company and contact details, billing and physical addresses, notes, linked job cards and work history available throughout the operational workflow.
Quotations & costing
Branded printable quotes with material quantities, discounts, estimated labour, hourly rates, travel, sundries, consumables and VAT. Eligible stock can be checked, reserved, released or deducted as the quote progresses.
Job cards & field operations
Create manually or from a quote. Schedule work, assign multiple technicians, record site/GPS details, instructions, safety notes, materials, progress and completion.
Attendance, job time & sign-off
Keep shift attendance separate from job stamps. Support vehicle-linked shifts, applicable GPS/geofence checks, accumulated job hours, customer signatures and approval verification.
Invoicing
Prepare invoices from signed work using actual labour hours, materials and additional charges. Includes VAT calculations, duplicate prevention and branded print layouts.
02 / STOCK & SERVICE
Know what you have.
Know where it works.
Bring warehouse and vehicle stock, supplier information, maintenance records and inspection follow-up into the operational picture.
Inventory & stock
Multiple locations, workshop/vehicle quantities, availability and reservations; minimum levels and low-stock indicators; spreadsheet imports; pricing and supplier links; auditable adjustments with reasons.
Stocktaking & audits
Dated count sheets per location with expected and physical quantities, variance calculations, drafts, completion controls, assigned ownership, Excel and printable exports.
Supplier information
Supplier contacts and lead times, preferred-item codes, cost history, global markup and configurable VAT treatment for new documents.
Fleet management
Vehicle register, odometer entries, service intervals, fuel logs, maintenance history, replacement spares and individual vehicle records.
Quality assurance & rework
Pre/post-job inspections, pass/fail results, scores, defect photos and severity, linked rework jobs and close-out verification.
03 / PEOPLE & SITES
A clearer picture
of the working day.
Coordinate rosters, attendance, HR records and monthly hours across the sites your users are authorised to access.
Workforce & multi-site
Authorised operational sites, separate rosters, monthly attendance periods, employee spreadsheet imports, configurable shift defaults and centralised administration.
Employee self-service
Personal attendance and permitted HR records, applicable GPS/photo clocking, acknowledgements and access limits based on employee permissions.
HR & leave administration
Leave applications, balances, approvals and cancellation; supporting certificates and expiry controls; legal appointments, disciplinary history, appraisals and protected attachments.
Monthly hours & payroll preparation
Manual hours and overtime classifications, public holidays, combined field/site totals, employee matching, open/overlap checks, CSV and workbook exports, attendance and multi-site reports.
ONEperson record across the suite
MULTI-SITErosters with site permissions
MONTHLYreviewed time summaries
04 / RECORDS & CONTROL
Useful records.
Clear boundaries.
Core brings practical administration together while keeping statutory, external-provider and specialist responsibilities clear.
SARS & statutory preparation
Payroll period management, reviewed employee figures, UIF/SDL settings, EMP201 preparation totals and IRP5 source summaries.
Bookkeeping & financial reports
Chart of accounts, protected opening balances, debtor/creditor transactions, balanced journals, trial balance, profit-and-loss and balance-sheet reports.
Internal communication & tasks
Site-specific address books, internal messages, threaded replies, read/unread tracking and recipient-controlled open/completed task status.
AI-assisted fault finding
Trade-eligible text/photo questions, camera and image upload, consent, image validation and provider/usage safeguards.
Company documents & branding
Legal/trading names, registration and VAT numbers, business contacts/address, logo details and branded operational print layouts.
Administration & system controls
Permission-guarded data cleanup, reference/history safeguards, private configuration, retention controls and module entitlements.
BUILT FOR OPERATIONAL CLARITYPreparation and records,
Preparation and records,
not a substitute for review.
Payroll / SARSPreparation tools, not filing or statutory submission.
BookkeepingNot automatic reconciliation of every operational invoice or bank receipt.
IntegrationsGoogle Places, AI, email and WhatsApp need configuration and live validation.
Offline useAvailable only for supported workflows; not every function works offline.
THE NEXT LAYER · PROPOSED
Specialist work.
The same connected suite.
Industry-specific packages are separate proposed modules. Descriptions and prices below are planning information, not confirmation of release or activation.
CLUBS · FITNESS · RECREATION
ClubFlow
Membership, family records, activity reservations, equipment checks and access-control workflows, designed around the club you run.
From R1,150 / monthOne type; extra types +R350, or all-types bundle R2,150.SALES · MARKETING · LEADS
MarketFlow
Campaign and lead workflows linking social leads, attribution, local publishing, review management, quote follow-ups and shared messaging.
R1,150 / monthFull specified scope; no extra per-mode fee specified.MULTI-BRANCH RETAIL
RetailFlow
Branch stock, product variants, barcode labels, inter-branch transfers and e-commerce workflows, without replacing your existing till.
R1,150 / monthFull specified retail scope.HOSPITALITY · LODGES
LodgeFlow
Guest stays, reservations, housekeeping and property records, with proposed guest-folio and booking-channel workflows.
From R1,350 / monthOne type; +R200 per additional type.CONSTRUCTION · PROJECTS
BuildFlow
Construction quantities, stage billing, variations, drawings, subcontractors, site quality records and snagging workflows.
R1,450 / monthOne complete construction package.FARMING · LIVESTOCK · CROPS
AgriFlow
Livestock and crop records, land/irrigation workflows, equipment costing, chemical registers and seasonal farm work.
R1,250 / monthFull specified agricultural scope.ENGINEERING · FABRICATION
EngFlow
Drawings, bills of materials, workshop routing, material traceability and proposed weld/NDT record workflows.
R1,450 / monthAll four specified disciplines.MANUFACTURING · MRP · OEE
ProdFlow
Industry-shaped production, workstation routing, material reconciliation, quality holds and shop-floor performance workflows.
From R1,650 / monthOne type; +R350 per additional type.UNDERGROUND · SURFACE MINING
MineFlow
Mining-mode records for survey, fleet, geotechnical and environmental work, with proposed safety observations and action sign-offs.
R2,450 / monthOne type; both types R3,100 / month.ONE COMPLETE CORE · USER-BASED PRICING
The same foundation
at every team size.
Every subscription tier includes the full FieldFlow Core. Included-user allowance and additional-user rate vary by plan.
CORE PLANMONTHLYUSERS INCLUDEDEACH EXTRA USER
Starter Small TeamR1,45010R120 / month
Business Operational StandardR3,85035R95 / month
Enterprise Heavy IndustryR8,900100R70 / month
Optional Standard Tenant Setup: R3,500 once-off for database setup, PDF branding, data import and a live team walkthrough. Final availability, VAT treatment and any external provider charges are confirmed in a quotation.
YOUR BUSINESS. YOUR PEOPLE. YOUR OPERATIONS.